Register On-Line

 

PDF Registration Form

 

Sponsorship and Exhibit Opportunities

 

 

Silent Auction

 

Silent Auction
Donation Form

 

 

Schedule at a Glance

 

Program

 

Presenters

 

Hotel Information

 

Parking

 

Golf Tournament

 

Fun Activities

 

 

“The AENC Annual Meeting provided me a great mix of educational and networking opportunities on a condensed schedule that did not keep me away from the office.”

Andrew Schmidt,
Greenville-Pitt County CVB

 

"I strongly recommend all Association Execs to schedule their time and budget funds to attend the next AENC Annual Meeting. It is a CAN’T MISS Event."

John T. Long Ill, CAE, IOM,
JTCK Associates

 

Event Sponsors

 

Audio Visual Partner:

 

Technology Partner

 

Mobile App Sponsor:

 

Saturday Party on the River Sponsor :

 

 

 

 

 

 

 

 

 

2016 - AENC 61st Annual Meeting

 

July 17-18, 2016 (Sunday through Monday)

Colonial Williamsburg Hotels - The Lodge
Williamsburg, Virginia

 

     

Schedule at a Glance

Saturday, July 16
9:30 AM: Summer Golf Shootout – Green Course at the Golden Horseshoe Golf Club,
    Williamsburg

Afternoon: AENC Community Service Project OR Enjoy Williamsburg
5:45 – 6:30 PM: Site Tour of Kingsmill Resort
6:30 - 8:30 PM: “Party on the River” at Kingsmill Resort
8:30 – 10:00 PM: Informal Gathering at Williamsburg Lodge


Sunday, July 17
9:00 – 9:30 AM: Coffee, Connect, Visit with Exhibitors
9:30 – 10:15 AM: General Session: Aaron Wolowiec, MSA, CAE, CMP, CTA, Event Garde
10:15 – 10:45 AM: Break, visit with exhibitors
10:45 – 11:30 AM: Breakout Sessions
11:30 AM – 12:30 PM: Lunch and visit with exhibitors
12:30 – 1:45 PM: Keynote Presentation: Jeff Hurt, Velvet Chainsaw Consulting
1:45 – 2:15 PM: Break, visit with exhibitors
2:15 – 3:00 PM: Breakout Sessions
3:00 – 3:30 PM: Break, visit with exhibitors
3:30 – 4:15 PM: Breakout Sessions
4:15 – 7:00 PM: Free Time
7:00 – 8:30 PM: Welcome Reception & Silent Auction
8:30 – 11:00 PM: After Party at Providence Hall House


Monday, July 18
7:45 – 8:15 AM: Coffee, Connect, Visit with Exhibitors
8:15 – 9:45 AM: Awards Breakfast & Annual Business Session
9:45 – 10:00 AM: Break, visit with exhibitors
10:00 – 10:45 AM: Breakout Sessions
10:45 – 11:15 AM: Break, visit with exhibitors
11:15 AM – 12:30 PM: Keynote Presentation: Jeff De Cagna, FASAE, Principled
    Innovation, LLC

12:30 – 12:45 PM: Invitation to 2017 AENC Annual – Winston-Salem CVB

 

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Program

(All events will be held at the Williamsburg Lodge unless indicated otherwise).

 

Saturday, July 16

9:30 AM: Summer Golf Shootout – Green Course at the Golden Horseshoe Golf Club
    Afternoon: AENC Community Service Project OR Explore Williamsburg

5:45 – 6:30 PM: Site Tour of Kingsmill Resort

6:30 - 8:30 PM: “Party on the River” at Kingsmill Resort

9:00 - 10:00 PM: The Original Ghosts of Williamsburg Candlelight Walking Tour

8:30 – 10:00 PM: Informal Gathering, Williamsburg Lodge

 

Sunday, July 17

9:00 – 9:30 AM: Coffee, Connect, Visit with Exhibitors

9:30 – 10:15 AM: General Session

The Learning Brain (CE Credit - 0.75 hour)

Aaron Wolowiec, MSA, CAE, CMP, CTA, Founder & President, Event Garde LLC
Learn how you can make your learning experiences more “brain friendly”. Adult learners are a discerning and complex group. They are both pressed for time and goal-oriented. They bring with them previous knowledge and experience, but have a finite capacity for information. Moreover, adult learners have varied motivation levels, and they learn best when presented with a number of different instructional strategies. Due to advances in neuroscience, brain research now reveals evidence-based strategies to guide effective learning experiences.

 

10:15 – 10:45 AM: Break, visit with exhibitors

 

10:45 – 11:30 AM: Breakout Sessions

The Volunteer Life Cycle (CE Credit - 0.75 hour)

Lowell Aplebaum, CAE
Most associations depend on volunteers for everything from serving on boards to helping with events and fundraising. Today, members have less time to share and more options. It is critical to understand the life cycle of volunteers and how to make your organization’s volunteer opportunities more attractive.

North Carolina Demographic Trends Through 2035 (CE Credit - 0.75 hour)

Dr. Rebecca Tippett, P.D., Director, Carolina Demography, UNC-CH Carolina Population Center
Dr. Tippett translates demographic and economic data into specific, usable information and knowledge to inform decision-making, evaluation, and policy for non-profit organizations, government agencies, private industry, and individual citizens.

Events Data Technology (CE Credit - 0.75 hour)

Bryce Gartner, Chief Experience Officer and Founder, icimo, llc
Associations and non-profit organizations of all sizes are hearing they need to leverage data to drive decision-making. How do you transform “Big Data” from a buzzword into the strategic link to translate your Association Management System data into strategies and actions? Use data from these systems and all other sources to drive better decisions, lead to growth in members, identify engagement opportunities, and analyze operational efforts. This discussion will outline strategies to empower staff to get information and to start leveraging data instead of just reporting on it. With real world examples Bryce will lead a discussion on how to unlock the information in your existing systems.

 

11:30 AM – 12:30 PM: Lunch with Exhibitors

 

12:30 – 1:45 PM: Keynote Presentation

The Future of Work: Six Radical Changes Disrupting the Next Decade (CE Credit - 1.00 hour)

Jeff Hurt, Executive Vice President, Education & Engagement, Velvet Chainsaw Consulting
Today is dramatically different than ten or twenty years ago. Change is the constant and chaotic environments are the norm. The line between work, play and leisure will continue to erode. According to the technology research company Gartner, by 2020 more than 40% of an organization’s work will be non-routine. During the next ten years six radical changes will disrupt traditional work. The need to adapt to these mega-trends will be imperative for success. Will you be nimble enough to adapt to these impending changes and adjust accordingly?

  • Identify six radical work changes that will disrupt traditional work models.
  • Evaluate how these disruptors might benefit or hinder your work.
  • Distinguish how to take advantage of the opportunity hidden within these radical disruptors.

1:45 – 2:15 PM: Break, visit with exhibitors.

 

2:15 – 3:00 PM: Breakout Sessions

Small Association Staff Management Panel (CE Credit – 0.75 hour)

Associations with small staffs are challenged to be efficient and creative in order to manage. Participate in this facilitated discussion to learn from others and share your own experiences.

You’ve Got Content! Now What?! (CE Credit - 0.75 hour)

Scott Oser, President, Scott Oser Associates
Members, events, blogs, magazines, e-newsletters, components... One thing that all of these things have in common is CONTENT. Associations produce a lot of content, but are they using it to their advantage? Overwhelmingly, the answer is often "no." This rapid-fire session will inspire association marketers by sharing ideas, tips, and tools on how to turn the content they are already producing into POWER CONTENT they can leverage to engage and excite their members.

Future of Events – Master Mind Conference Hacker: Revolutionizing Your Conference (CE Credit - 0.75 hour)

Jeff Hurt, Executive Vice President, Education & Engagement, Velvet Chainsaw Consulting
The traditional conference is in dire need of creativity, innovation and reinvention! It has been stuck in an ancient, outdated rut for too long. What happens inside of conferences is going to change. It has to in order to be successful and especially now that the Web connects us to information and people the way that it does. We need to rethink our conference experience. We need to create some conference hacks. In other words, we need to look at anything that helps our attendees create attitude, behavior and skill change in unique ways.

  • Identify and assess six big conference disruptors.
  • Discuss the effective function of content in educational programming.
  • Explore the evolving role of a speaker in 21st century education.

3:00 – 3:30 PM: Break, visit with exhibitors.

 

3:30 – 4:15 PM: Breakout Sessions

Embracing the Board’s Duty of Foresight (CE Credit – 1 hour) Session runs till 4.30 PM

Jeff De Cagna, Chief Strategist and Founder, Principled Innovation LLC (P.I.)
For association boards, societal transformation creates both opportunity and responsibility. The opportunity is to imagine an amazing future for both their organizations and their stakeholders. The responsibility is to take action and prepare for whatever may come next. By embracing the duty of foresight, boards can explore the future and make the bold decisions required to create it. In this session, participants will learn how to help their boards embrace the duty of foresight.

Engaging Young Professionals: Career Advancement through Volunteering - Panel (CE Credit - 0.75 hour)

Lowell Aplebaum, CAE
Young professionals reveal how serving as volunteers can create career turning points and share stories of successful strategies that enabled them to engage young members.

Speakers: Train and Engage (CE Credit - 0.75 hour)

Aaron Wolowiec, MSA, CAE, CMP, CTA, Founder & President, Event Garde LLC
Jeff Hurt, Executive Vice President, Education & Engagement, Velvet Chainsaw Consulting
Working with speakers can be one of the most challenging aspects of conference management. Today, participants expect more than talking heads and PowerPoints. Jeff and Aaron team up to share how you can ensure that your speakers are engaging adult learners in the most effective way possible.

 

4:15 – 7:00 PM: Free Time

7:00 – 8:30 PM: Welcome Reception and Silent Auction at Williamsburg Lodge

8:30 – 11:00 PM: After Party at Providence Hall House

 

 

Monday, July 18

7:45 – 8:15 AM: Coffee, Connect, Visit with Exhibitors

8:15 – 9:45 AM: Awards Breakfast and Annual Business Meeting

9:45 – 10:00 AM: Break, visit with exhibitors

 

10:00 – 10:45 AM: Breakout Sessions

Getting It All Done: Time and Resource Management in Chaotic Times (CE Credit – 0.75 hour)

Mike Collins, President, The Perfect Workday Company
Getting everything done can be impossible in today’s up-to-the-minute world. But, what if you could set and meet your priorities, work more effectively with the people around you, dig out from under the paperwork and email avalanche, and move closer to a balanced life; would that work? This session offers 100+ strategies, tactics, and tips.

The Ultimate MarComm Cheat Sheet (CE Credit - 0.75 hour)

Scott Oser, President, Scott Oser Associates and Lauren Hefner, MPA, CAE, Vice President, Stakeholder Relations, Healthcare Businesswomen’s Association
Wouldn't it be great to have someone sort your inbox and select only the best membership, marketing, and communication tips and examples for you to ponder? We're on it. In this fast paced session, you can weigh the tested-and-true tips of association pros and consultants in this cheat-sheet showcase stuffed with use-it-now ideas. Options will range from basic to "out-of-the-box" all designed to meet your hot-button needs.

Small Association Staff Event Management Panel (CE Credit - 0.75 hour)

Aaron Wolowiec, MSA, CAE, CMP, CTA, Founder and President, Event Garde LLC
How do they do it?  That is the question many ask about how an association with a small staff manages events. In this facilitated session, learn from those who have discovered resources that not only enable them to produce events but engage others in a way that brings value to participants. Share your own secrets for small staff event management.

 

10:45 – 11:15 AM: Break, visit with exhibitors.

 

11:15 AM – 12:30 PM: Closing Keynote Presentation

The 6 Rs of Association Thrivability (CE Credit – 1.00 hour)

Jeff De Cagna, Chief Strategist and Founder, Principled Innovation LLC (P.I.)
To build their organizations to thrive over the next decade and beyond, association boards and CEOs must integrate new thinking and action around six fundamental strategic imperatives that will minimize both the influence of internal resistance to transformation and the impact of external risk for innovation. This session will challenge participants to think expansively about what is possible and build new momentum for compelling value creation into their organizations’ work.

 

12:30 – 12:45 PM: Invitation to AENC 2017 Annual Meeting – Winston-Salem CVB

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Hotel Information/Reservations

 

Planning Your Stay:

  • July 16 – Saturday – Optional events include Golf Outing, Community Service Project and Informal Evening Reception.
  • July 17 – Sunday  – Annual Meeting officially begins 9:00 AM
  • July 18 – Monday  – Annual Meeting officially ends at 12:45 PM

All seminars, exhibits, Awards Breakfast/Business Session and Sunday Evening Welcome Reception/Silent Auction will be at the Williamsburg Lodge.

 

For Online Reservations
Booking Website  or enter https://resweb.passkey.com/go/33507  in your browser.

 

For Call in Reservations
Toll-free 800-261-9530
Monday-Friday, 8:00 AM - 5:00 PM 
Use Booking ID 33507 when calling.

 

Room Options and Rates: Three Options:

 

Williamsburg Lodge

– Deluxe $165; Superior $145


Woodlands Hotel & Suites

– Suite $143; Guestroom $113 – located on the free Historic Shuttle route; takes 20-30 minutes to get from the Woodlands to the Lodge as it makes stops throughout the historic district.  The Shuttle runs from 9:00 AM – 10:00 PM or you can drive your car and park at the Lodge. (1.4/miles)


Williamsburg Inn

- Superior $380 – located on the free Historic Shuttle route or is a short 5 minute walk from the Inn to the Lodge (.2/mile).

 


  • Add 11% tax and $2.00 occupancy fee per room night to room rates.
  • Reservations must be accompanied by a one night’s deposit for room and tax. 
  • Rates apply 3 days before and 3 days after the event.
  •  

    Deadline: June 15, 2016

    Cancellation: Individual deposits are refundable, provided notice of cancellation is received by the Hotel by 5 PM local Hotel Time at least three business days prior to reserved date of arrival.

    Check in: 4:00 PM

    Check out: 11:00 AM

    Parking: Complimentary self- parking or $10/day valet parking